Skip to content
NovaTech Smart Access
Smart access control & permits

Know who and what is on your site, and who let them in.

NovaTech Smart Access controls people, vehicles, trucks, materials and equipment at every gate. One permit says where they may go, when, and for how long, and guards check it in one scan from a phone, even without a connection.

Book a demo on WhatsAppSee the features
  • QR, RFID and plate checks at the gate
  • Approvals and an audit trail on every step
  • Keeps working offline at the gate
  • English, French and Arabic
admin.sac.novatechsai.com/dashboard

7

permit categories, from visitors to shipments

6

ways to identify: QR, RFID, barcode, plate, ANPR, manual

Offline

gate checks keep working without a network

3

languages, with right-to-left Arabic

Always know

Answers security needs at any moment

No more paper visitor books, calls to the gatehouse or lists sent on WhatsApp. Every question below is answered on one screen.

  • Who is inside each site right now?

  • Which visitors stayed longer than expected?

  • Is this truck allowed in, at this gate, at this hour?

  • Does the cargo match what was authorized?

  • Who approved this contractor, and when?

  • Which passes expire today?

  • What was refused at the gates last night, and why?

  • Which company assets left the site, and on whose permit?

Everything in one platform

From the permit request to the exit scan

Twelve connected modules replace visitor books, spreadsheets and phone calls to the gate.

Permits for everything

One permit engine for people, vehicles, trucks, materials, shipments, equipment and temporary access, with the same approval workflow.

Where and when

Site, gate and zones; a validity window with a grace period; daily hours, weekdays and a maximum number of uses. Night shifts included.

Gate app on any phone

Camera QR scanner, USB or Bluetooth readers, plate lookup, entry and exit, and one big colored decision with the photo.

Works offline

Today's permits are kept on the phone. Scans keep working without a network and sync automatically, never recorded twice.

Digital passes

QR passes sent by email, WhatsApp or SMS, a public pass page and printable PDF badges.

People and visitors

Employees, visitors, contractors, drivers and suppliers with ID document, photo, company and blacklist.

Vehicles and trucks

Cars, trucks, trailers, tankers and container carriers. Plates are normalized for manual lookup and ANPR cameras.

Materials and cargo

Authorized cargo lines are checked at the gate. Counted quantities are recorded and discrepancies flagged.

Equipment and assets

Tools, machinery and company assets by serial number or asset tag. Assets need a permit to leave the site.

Sites, gates and zones

Many sites, each with its gates and restricted zones. Users can be limited to a single site.

On site now

Who and what is inside every site, since when, and who is overdue. Manual check-out with a reason.

Dashboard and reports

Movements, visitors, vehicles, deliveries, refusals, presence and cargo, by day, week or month, exported to Excel.

The moment that matters

A clear decision at the gate, in one scan

The guard scans a QR code, an RFID card or a plate. The system checks the permit against the site, the gate, the time, the uses left and the blacklist, then shows one big answer with the photo and the reason.

  • One unambiguous answer, with the reason shown to the guard
  • Exits are never blocked by a closed time window or a used single-entry pass
  • Manual override only with a reason, recorded with the guard's name
  • The host is notified as soon as their visitor arrives
  • Every attempt, allowed or refused, is written to the access log

Gate 2 · Trucks

Container terminal

EntryExit

Approved

Entry allowed

KH

ABC-1234 · Karim Haddad

Inbound delivery · PRM-000214

  • Permit approved
  • Valid now
  • Right site and gate
  • Use 1 of 2
  • Not blacklisted

Cargo to count

40 × Steel coils

Every scan is recorded with the guard, the gate and the time, even when access is refused.

Every possible answer

  • Approved

    Valid permit, right site and gate, within the allowed hours.

  • Denied

    Blacklisted, wrong gate or direction, or outside the daily hours.

  • Expired

    The validity window is over, or all the uses are consumed.

  • Suspended

    Paused by a manager. It can be reactivated at any time.

  • Pending

    Requested but not approved yet.

  • Not found

    No permit matches the code, the card or the plate.

Permits

One permit says who, where, when and who approved

Create a permit in four short steps: who or what, where and when, cargo, review. It is approved at once for authorized users, or waits for a manager.

  • Pending, approved, suspended, revoked, rejected and expired, with reasons
  • Bound to one gate or valid at any gate of the site, with authorized zones
  • Blacklisted people, vehicles and companies refused at creation
admin.sac.novatechsai.com/permits/214
Passes

Send the pass straight to the visitor's phone

Every approved permit has its own QR pass. Send it by email, WhatsApp or SMS, or print a badge. The public pass page shows no personal data.

  • Pass page with the QR code, the site, the gate and the validity
  • Printable PDF badge for long-term permits
  • Every message sent is logged with its delivery status

WhatsApp

Hello, here is your access pass PRM-000214 for the Container terminal, Gate 2, valid from 15/10 07:00 to 16/10 19:00:

api.sac.novatechsai.com/pass/8f3k…

16:11 ✓✓

Printable badge (PDF)

PRM-000214.pdf

Cargo

Check that what passes the gate is what was authorized

Deliveries and shipments carry their cargo lines. At the gate the guard counts the quantities, and any difference is flagged to the warehouse and on the dashboard.

  • Purchase order, delivery note, container and destination on the permit
  • Authorized against counted quantity, line by line
  • Company assets cannot leave without an equipment permit
admin.sac.novatechsai.com/gate
On site now

See who is inside, and who should have left

Every entry adds the person, vehicle or equipment to the live list of the site, with the expected exit. Overdue visits stand out, and the list is ready if you need to evacuate.

  • Per site, with entry time, gate and host
  • Overdue visitors and vehicles flagged automatically
  • Manual check-out with a reason when someone left another way
admin.sac.novatechsai.com/presence
Built for secured sites

One platform for every kind of site

The same permits, gates and reports adapt to how each site works, from a container terminal to a residential compound.

Ports and terminals

Trucks, drivers, trailers and containers at the gates, with cargo and delivery notes checked on the way in and out.

Warehouses and logistics

Inbound deliveries and outbound shipments, counted at the gate and matched to the purchase order.

Factories

Employees, contractors and suppliers by shift, restricted production zones and company assets that must not leave.

Hotels

Suppliers, contractors and staff entrances, with visitors announced to their host on arrival.

Banks

Strict zones, single-use permits, approvals by named managers and a complete audit trail.

Residential compounds

Guests, domestic staff, deliveries and residents' vehicles, with passes sent to the visitor's phone.

Offices and headquarters

Visitor registration at reception, badges, hosts notified and a live list of who is in the building.

Industrial and energy sites

Contractors, heavy equipment and hazardous areas, with overdue alerts and an evacuation-ready presence list.

How it works

One flow, ten steps, nothing lost

The example below follows a truck delivering 40 steel coils to a container terminal.

  1. 1

    The warehouse requests a permit

    Truck ABC-1234, its driver, the purchase order and 40 steel coils, for tomorrow at Gate 2.

  2. 2

    The system checks the rules

    Driver, truck and carrier are not blacklisted; the site, the gate and the time window are valid.

  3. 3

    The manager approves

    One tap from the phone. The request and the approval are recorded with names and times.

  4. 4

    The pass goes to the driver

    A QR pass is sent by WhatsApp, with the site, the gate and the validity.

  5. 5

    The guard scans at Gate 2

    A green APPROVED banner, the driver's photo and the cargo to count.

  6. 6

    The cargo is counted

    38 coils instead of 40: the difference is recorded and flagged.

  7. 7

    The truck is on site

    Driver and truck appear in On site now, with the expected exit time.

  8. 8

    The host is notified

    The warehouse manager receives an arrival message.

  9. 9

    The exit scan closes the visit

    The presence is cleared. Exits are never blocked by the time window.

  10. 10

    Everything is in the reports

    Movements, cargo discrepancies and the audit trail, ready to export.

Built for your whole team

The right access for every role

Each person sees and does only what their job requires, and can be limited to one site.

Administrator

Manages users, roles, sites, gates, zones and settings.

Manager

Approves, suspends and revokes permits, and follows the dashboard and reports.

Security guard

Scans at the gate, records entries and exits, counts cargo and overrides with a reason.

Receptionist

Registers visitors, creates their permits and sends their passes.

Warehouse

Requests delivery and shipment permits and follows cargo discrepancies.

Viewer

Read-only access to permits, the access log and reports.

Every permit, approval, scan and override is stamped with who did it and when.

Mobile first

The gate is a phone

Guards work from a phone or a tablet at the gate. Install it on the home screen like an app, with big buttons, a camera scanner and a decision you can read at arm's length.

  • Install on Android and iPhone from the browser, no app store needed
  • Camera QR scanner, or a USB or Bluetooth reader
  • Keeps working offline and syncs when the network is back
  • English, French and Arabic, with full right-to-left layout
  • Light and dark mode for day and night shifts
Security by design

Built for sites where access really matters

Safeguards at every step, and ready for hardware when you want barriers to open on their own.

Approval before access

Permits are approved by the right people before they work at the gate.

Full audit trail

Who created, approved, changed, scanned and overrode, and when, on every record.

Blacklist

Blacklisted people, vehicles and companies are refused when the permit is created and at the gate.

Offline-safe sync

Queued scans are replayed once, never twice, and any error stays visible to the guard.

Hardware ready

Device tokens per gate for barriers, turnstiles, weighbridges and ANPR cameras.

Separate data per customer

Each organization has its own database, with roles and site restrictions.

Works withQRRFIDBarcodeANPRExcelPDFWhatsAppSMS
Contact us

See NovaTech Smart Access on your own site

Tell us about your sites, your gates and who comes in. We will walk you through the platform with realistic data and a gate you can try on your phone.

We usually reply within one working day.

Request a demo

Send us a short message. It opens in WhatsApp or your email app, ready to send.

Nothing is stored on this site. Your message goes straight to support@novatechsai.com.